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Calla Lily Partial Planning Package

This package can be booked up to 36 months in advance of your wedding date. A 50% non-refundable retainer is due with a signed contract. Contact us for pricing!

This wedding planning package includes (but is not limited to) assistance with:

Pre-Wedding Planning

  • 15 hours of planning time for vendor meetings, site visits, tastings, and unscheduled meeting 

  • Unlimited emails for questions & problems

  • Give general advise + support as needed. 

  • Create an extensive wedding day timeline from setup to breakdown.

  • Provide vendor recommendations.

  • Assist in booking vendors still needed (up to 3 vendors)

  • Monthly Meetings

  • Help with Bridging Cultural Gaps 

  • Assist with design scheme​​​​.

  • Access to WLE detailed wedding planning spreadsheet.

  • Upon Request, assist with formulating a Floor Plan + Seating Chart ·Create ceremony + reception layout based on final guest count.

  • Coordinate inclement weather plan with couple.

Vendor Management

  • Contact all vendors + introduce ourselves as your coordinator.

  • Point of contact for all vendors (8) weeks prior to wedding date

  • Obtain a copy of all vendor contracts to review + confirm details + arrival/departure times.

  • Attend final venue walk through to familiarize vendors with event space, seating + room layout for the ceremony + reception.

Rehearsal Management

  • Arrange + coordinate wedding rehearsal.

  • Provide itinerary to wedding party with wedding day specifics.

Wedding Day

  • Complete wedding day coordination (up to 10 hours) including setup + breakdown.

  • Two additional assistants available on wedding day

  • Oversee vendor setup of ceremony + reception space.

  • Point of contact for all vendors (answer questions, approve deliveries, troubleshoot)

  • Set-up personal décor, such as card box, toasting flutes, special photos, guest book, unity candle, place cards, table numbers, seating chart, menus, favors (Upon request, setup of DIY centerpieces + special décor. Additional fee may apply)

  • Assist couple + wedding party as needed prior to ceremony.

  • Distribute bridal bouquets, boutonnieres + corsages.

  • Oversee check-in of all rentals.

  • Orchestrate + cue couple’s entrance, dances, wedding toasts, speeches, bouquets toss, garter toss, + send off to adhere to timeline.

  • Manage + coordinate transportation for family + guests.

  • Conduct final lighting, sound, + temperature inspection.

  • Cue guest of honor + family for special moments

  • Assist guests + answer questions as needed.

  • Deliver gifts, remaining ceremony + reception items to designated location or person.

  • Emergency Kit access

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